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Bar and Bat Mitzvah Timeline: Your Mitzvah Planning Guide
Planning the perfect mitzvah takes time. Here’s a quick guide to help with your bar or bat mitzvah planning timeline.
A bar or bat mitzvah is an important rite of passage that requires careful planning. Organizing the details of your child’s special day shouldn’t be a last-minute task — in fact, many families begin to think about planning their child’s mitzvah ceremony and celebration during their early pre-teen years.
If your family will be hosting its first mitzvah in the next several years, here's a helpful guide to follow for your mitzvah planning timeline.
Image credit: Tom Warren
3 years before
Many synagogues and temples assign mitzvah dates about three years in advance. This allows time for children to complete formal mitzvah lessons before their ceremony.
Once you've received your child’s mitzvah date from your synagogue or temple, you can start researching vendors you may want to use and inquire about rates and availability.
12 to 18 months before
Talk with your child about the type of celebration they want and what they’d like their mitzvah theme to be. Start drafting a guest list so you know how many people to account for when you start booking vendors.
Once you have a guest list and theme, decide on your mitzvah budget so you can start narrowing down the vendors in your price range. Contact venues, entertainment companies, photographers, videographers, florists, and any other mitzvah planning vendors you want for the day and make your final decisions at least one year in advance.
1 year before
A year before the event, all the vendors should be locked in. Once they're settled send out save the date cards and book a block of hotel rooms for out-of-town guests, if applicable.
Your child should begin their mitzvah lessons at this time. Have a conversation with them about what the rite of passage means to them, their Torah portion, and its meaning. You and your child should also discuss their community service or mitzvah project and begin to plan it out.
6 to 8 months before
At this point, your child should be learning their Torah portion and make times to meet with the rabbi and cantor. On the celebration planning side, collect the current addresses of everyone on your guest list so you can order and mail out formal invitations. This is also a good time to shop for centerpieces, customized swag, and party favors so there's plenty of time for them to arrive.
3 months before
Shop with your family for everyone’s outfits for the big day so there's plenty of time for tailoring and alterations. Finalize the menu, centerpieces, and decorations for the celebration.
1 to 2 months before
Connect with all your mitzvah vendors to make sure they have all the details for your child’s celebration and a clear schedule for the event. Work with the venue to create a seating chart for guests and coordinate a rehearsal with your synagogue.
1 week before
One week before the event, confirm the final guest count with your venue and/or caterer. Update your entertainment team, photography/videography team, and other vendors on any last-minute changes, if applicable. Make your final payments to your vendors if you haven’t already, and prepare cash tips to distribute day-of.
The day before
On the day before your child’s mitzvah, review all the details of the celebration and ensure your child and family are prepared for the ceremony. Then, it’s time to take a deep breath, get a good night’s sleep, and look forward to this important milestone in your child’s life.
Let Xtreme Event Group help with your mitzvah planning needs
If you're planning a mitzvah, we can help make your child’s day even more special. Contact our mitzvah planning experts today.
The Most Popular Bar & Bat Mitzvah Venues in New Jersey
We've compiled a comprehensive list of the most popular venues across NJ to host your upcoming Bar or Bat Mitzvah celebration. From Temples, to nightclubs and country clubs, you'll find a perfect venue to best match your ideas, vision, and budget.
Choosing a venue for your child’s Bar/Bat Mitzvah is usually the first step in planning the big day. To help, we have compiled a comprehensive list of the most popular venues across NJ to host your upcoming Bar or Bat Mitzvah celebration. From Temples, to nightclubs and country clubs, you’ll find a perfect venue to best match your ideas, vision, and budget!
Find a venue within your local NJ county:
Bergen County | Burlington County | Essex County | Mercer County | Middlesex County | Monmouth County | Morris County | Passaic County | Somerset County | Union County
RAIN is a premier entertainment venue providing a unique "club-like" experience. The venue includes incredible state-of-the-art audio, video and lighting enhancements and can easily customize the space to meet your specific needs.
Temple Emanu-El of Closter (Closter)
180 Piermont Rd, Closter, NJ 07624
Nestled in the hills of Bergen County in beautiful Closter, New Jersey, Temple Emanu-El is a unique and breathtaking facility, exclusively catered by Northern Valley Affairs (a division of Bernstein & Friedman Catering).
Under the guidance of Les Friedman, whose family has been serving the Greater New York Metropolitan Jewish Community for over 75 years, this venue provides you with unparalleled cuisine, service and atmosphere. Les Friedman offers the personalized service that you get from a family business, and are dedicated to help you plan a celebration that reflects your tastes and preferences.
This venue’s elaborate interior design includes an immense spiral staircase and marble columns that are bound to catch your eye. The Merion has four grand ballrooms and two luxurious gardens great for outdoor photos.
Coming of age is an exciting moment for young men and ladies alike. The Merion provides unforgettable service on a night you are meant to remember forever. If you want to dance, dine, and reconnect with loved ones on your day of celebration, the Merion is the way to go.
18 Label is a full service creative production studio located in Montclair, NJ. Just 12 miles outside Manhattan, 18 Label has turned into the premiere destination for events with up to 250 guests. The venue also offers a private patio, private loading dock, and parking.
4Sixty6 Caterers (West Orange)
466 Prospect Ave, West Orange, NJ 07052
4Sixty6 Caterers is a unique, all-inclusive event venue located in West Orange, NJ. With a club-style atmosphere and a state-of-the-art lighting, sound, and video system, it is the ideal setting for your next occasion. Throughout over 15,000 square feet, you can dance around your way around the venue's upstairs into one of their seven private cabanas or one of their two dance floors.
Cedar Hill Golf and Country Club (Livingston)
100 Walnut St, Livingston, NJ 07039
Cedar Hill Country Club specializes in Bar/Bat Mitzvahs and is the perfect venue for any type of event. From their beautiful scenery and exceptional service, to their delicious food and attention to detail, the venue can provide all of your banquet and catering needs. Cedar Hill is a member owned country club, but membership is not required to host an event.
Crestmont Country Club (West Orange)
750 Eagle Rock Ave, West Orange, NJ 07052
With multiple indoor and outdoor options to choose from, Crestmont Country Club is the perfect setting for an event of any size and in every season. Not only are they located just off Route 280, the venue's beautiful grounds provide the perfect setting for your son or daughter's Bar/Bat Mitzvah. Crestmont personalizes the catering options according to your requests, and their customized room setups can accommodate any configuration needed for party themes and number of guests.
Glen Ridge Country Club (Glen Ridge)
555 Ridgewood Ave, Glen Ridge, NJ 07028
Located just 20 minutes outside New York City, Glen Ridge Country Club offers an unparalleled setting for your child's Bar/Bat Mitzvah. With a naturally relaxed atmosphere that can easily be transformed for an upscale affair, Glen Ridge Country Club's private event space provides the ideal ambiance for any occasion, with no detail being overlooked. The club's understated elegance and magnificent view of the Manhattan skyline are sure to be a hit with your guests.
The Highlawn (West Orange)
1 Crest Dr, West Orange, NJ 07052
Majestically situated atop the East Rock Reservation, The Highlawn provides a stunning setting for your special day. The venue's culinary team brings decades of experience from multiple Michelin-starred restaurants in New York and abroad. They have their fingers on the pulse of all the latest trends in Bar and Bat Mitzvahs and food, and take pride in elevating the quality and prestige of every event.
The Loft (Montclair)
8 Lackawanna Plaza, Montclair, NJ 07042
The Loft is an elegant 2,500 square foot event space located in the heart of Montclair. The exposed brick, high ceilings, and dramatic foyer, makes this space the ideal location for any Bar or Bat Mitzvah celebration.
The Loft at 350 (West Orange)
350 Pleasant Valley Way, West Orange, NJ 07052
Situated within The Wilshire Grand Hotel and down the road from picturesque Verona Park, The Loft at 350's unique and trendy space can easily accommodate over 200 guests. The venue provides custom-tailored plated dinner, buffet or cocktail-styled options and includes complimentary LED color-wash lighting throughout the space.
Maplewood Country Club (Maplewood)
28 Baker St, Maplewood, NJ 07040
The Maplewood Country Club is set upon an impeccably manicured golf course and provides the perfect backdrop for your upcoming Bar or Bat Mitzvah. The professional staff will assist you every step of the way to customize your affair to ensure your mitzvah celebration is flawless. Recognition for outstanding cuisine, superb service, attention to detail, and warm yet elegant ambience maintains its long standing reputation as one of the premier country clubs in New Jersey.
Racquets Club of Short Hills (Short Hills)
162 Hobart Ave, Short Hills, NJ 07078
Established in 1929, the Racquets Club is a private, family-oriented club located in the heart of Old Short Hills. The clubhouse offers formal elegance in a relaxed atmosphere and is a perfect option for any Bar/Bat Mitzvah celebration.
Richfield Regency (Verona)
420 Bloomfield Ave, Verona, NJ 07044
The Richfield Regency has cultivated a reputation for unmatched excellence in every aspect of Bar Mitzvah and Bat Mitzvah catering in the metropolitan area. This is wrapped in a splendidly designed, elegant package neatly and conveniently nestled in the soft, rolling hills of Western Essex County. They ensure that all of the food served on your child’s big day will not only be delicious, but will also contribute towards making this occasion one to remember.
Short Hills Hilton (Short Hills)
41 John F Kennedy Pkwy, Short Hills, NJ 07078
The Short Hills Hilton offers a space for every moment, with 13 meeting suites, a 300-seat Grand Ballroom with 18 foot high ceilings and crystal chandeliers, and our open-air rooftop. Their certified event planners and catering staff will coordinate every detail with you to ensure them most remarkable Bar or Bat Mitzvah.
MERCER COUNTY
The Boathouse at Mercer Lake (West Windsor)
334 S Post Rd, West Windsor Township, NJ 08550
The Boathouse at Mercer Lake is a lakefront event space that boasts soaring ceilings, mimicking the curved hull of a sailboat, floor to ceiling windows, allowing for plenty of natural light and a prominent terrace overlooking the lake. Design elements include, modern light fixtures, artistic tile, exposed timber columns and original beams. The exterior of the building is tastefully adorned in stone and features a gazebo along with covered areas creating a perfect backdrop for a Bar or Bat Mitzvah religious service or cocktail hour.
Cobblestone Creek Country Club (Lawrenceville)
2170 Lawrenceville Rd, Lawrence Township, NJ 08648
Cobblestone Creek has served as a unique and memorable venue for Bar and Bat Mitzvahs for more than 80 years. Surrounded by scenic views of their gorgeous golf course, the ballroom will be exquisitely vibrant to ensure a lasting remembrance of your special day. Their professional staff, diverse cuisine, and elegant facilities will be sure to make your experience special. Membership is not required to host an event.
Princeton Marriott at Forrestal (Princeton)
100 College Rd E, Princeton, NJ 08540
Nestled on 25 wooded acres and conveniently located near downtown, Princeton Marriott at Forrestal is an upscale hotel in Princeton, NJ, with resort-style accommodations and 35,000 square feet of total event space. Your family and friends will be in awe of their expansive Alexander ballroom that seats up to 550 guests.
Exclusively catered by Classical Caterers (a division of Bernstein & Friedman Catering), B'nai Tikvah is the perfect venue to host your son or daughter's upcoming Bar/Bat Mitzvah. They incorporate gourmet menus, trendy atmosphere and unparalleled service to wow your most discerning guests. Their ballroom is designed with crystal chandeliers, hi-tech lighting and video screens for that club like atmosphere to create a party that is both sophisticated and chic. Classical Caterers will help you coordinate all of the details to have the most successful affair.
Forsgate Country Club (Jamesburg)
375 Forsgate Dr, Monroe Township, NJ 08831
For over 80 years, Forsgate Country Club has had the honor of helping families celebrate their special day in great style. The historical clubhouse offers six spacious rooms, with the largest having capacity for up to 400 guests. The venue also has an our outdoor terrace that overlooks the renowned Banks Course’s dramatic greens. Their picturesque setting provides countless and distinctive photo opportunities. Forsgate prides itself in the customization of special events and their accommodating staff is known for its detailed planning and commitment to flawless execution. Membership is not required to host an event.
Grand Marquis (Old Bridge)
1550 US-9, Old Bridge, NJ 08857
A Bat or Bar Mitzvah is a very special time and a defining moment in a child’s life. The Grand Marquis’ Staff is knowledgeable in the religious and cultural significance of this event and will provide you with everything needed to celebrate this memorable occasion. The venue's experienced planners will help create a memorable celebration for guests of all ages and their award winning chefs will provide you with gourmet custom catering, including Kosher style catering options.
The Heldrich Hotel (New Brunswick)
10 Livingston Ave, New Brunswick, NJ 08901
The Heldrich Hotel is located in a convenient location in downtown New Brunswick, just across the street from the New Brunswick Performing Arts Center & The State Theatre. Their authentic and intimate service, artistic flair and vibrant location make them the perfect choice for a memorable Bar or Bat Mitzvah celebration. Their ballroom can seat 400 guests and their outstanding, professional staff will gladly work with you to customize your perfect event, including impeccable service, décor, special themes and delectable menus to fit budgets of all sizes.
Perlé (New Brunswick)
13 Paterson St, New Brunswick, NJ 08901
Perlé’s art-inspired design features everything from crystal chandeliers to LED Walls. Perlé boasts impeccable service and in house catering. The space offers ambiance and luxury in all directions as well as state of the art sound and lighting. Perlé is compromised of 3 rooms and can be completely customized to meet the client’s needs. The venue hosts both large and intimate affairs.
618 is an award-winning restaurant located in Freehold, NJ with a Sonoma Valley rustic feel. Their Banquet Room, located on the second floor, is a perfect private space with beautiful fireplaces, customizable accent lighting and string lighting hung throughout. It includes a private entrance, large bar, DJ booth, dance floor, private restrooms, a large media screen, and seats up to 175 guests.
American Hotel (Freehold)
18 E Main St, Freehold, NJ 07728
The American Hotel has three unique banquet rooms to accommodate your Bar/Bat Mitzvah needs large or small. You and your guests will certainly enjoy the full charm and intimacy of this renovated New York style boutique hotel. Their gorgeous banquet rooms, lobby lounge, restaurant and 20 room boutique style hotel all contribute to make your event at the American Hotel so special.
Aurum Events (Freehold)
17 South St, Freehold, NJ 07728
Aurum Events and Catering is a full service venue that gives you a NYC feel in a downtown setting. The original building is almost 150 years old and offers a modern retro take with white, black, and grey tones. The main level offers a trendy vibe with a blend of exposed brick, LED lit walls, and recycled wood shelving (perfect for an intimate event or cocktail hour). Their upstairs ballroom mimics a trendy NYC loft and includes a state of the art lighting and sound system. The venue also has two outdoor spaces, a patio for the cocktail hour, and a 400 square foot deck off of the ballroom.
Battleground Country Club (Manalapan)
1 Covenhoven Rd, Manalapan Township, NJ 07726
With an almost 360-degree breathtaking view of their 220-acre golf course, Battleground is a picture-perfect setting for your upcoming Bar/Bat mitzvah. The venue can accommodate between 50-500 guests and provides a variety of menu options that are completely customizable to suit your needs. The ballroom includes video screens and unique lighting options. Membership is not required to host an event.
Eagle Oaks Country Club (Farmingdale)
20 Shore Oaks Dr, Farmingdale, NJ 07727
Impressive, lavish yet relaxing and inviting, Eagle Oaks is elegant space that can accommodate up to 600 guests with a variety of catering packages to choose from. Their professional staff will provide you with the peace of mind and assurance that your event will exceed your expectations and ensure every detail is fulfilled. Their reputation for execution along with unparalleled service makes them a perfect choice for your upcoming mitzvah celebration!
The Gramercy at Lakeside Manor (Hazlet)
410 NJ-36, Hazlet, NJ 07730
The Gramercy at Lakeside Manor is a stunning, boutique venue that has been creating unforgettable events for over two decades. Their spacious ballroom can accommodate up to 300 guests in its elegant setting while featuring an exquisite draped ceiling with chandeliers and a sweeping staircase perfect for your child's grand entrance.
Knob Hill Golf Club (Manalapan)
1 Shinnecock Dr, Manalapan Township, NJ 07726
Knob Hill Golf Club is the perfect setting for your upcoming Mitzvah. You and your guests will appreciate the hospitality Knob Hill Golf Club provides in a relaxed comfortable atmosphere. The venue's ballroom can easily accommodate parties of 30-175 people and be customized to suit your exact needs, palate, and budget.
Marlboro Jewish Center (Marlboro)
103 School Rd W, Marlboro, NJ 07746
Exclusively catered by IZ Events, Marlboro Jewish Center is located in the heart of beautiful Monmouth County, NJ and offers a picturesque suburban feel just an hour outside NYC and Philadelphia. The stunning synagogue has a warm feeling with large stained glass windows and a rich history of throwing the best parties in central NJ. Their spacious ballroom can seat 325 guests including a large dance floor. There is a separate cocktail room that is also ideal for smaller events. The venue can effortlessly accommodate your vision from being a high-tech club atmosphere to a more traditional space.
Wave Resort (Long Branch)
110 Ocean Ave N, Long Branch, NJ 07740
Wave Resort is surrounded with stunning views of the Atlantic Ocean, right in the heart of Pier Village on the boardwalk. The venue's interior spaces are fully customizable, equipped with high-speed Wi-Fi, built-in speakers, and plenty of natural light. One of the spaces, the High Crest, also features over 7,000 square feet of indoor/outdoor space to inspire a Bar/Bat Mitzvah to remember.
Palms Plaza (Matawan)
343 NJ-34, Matawan, NJ 07747
Palms Plaza is an urban chic venue in Matawan, NJ with a contemporary style and a state-of-the-art light and sound system that specializes in trendy Bar/Bat Mitzvahs. Palms Plaza has a stellar reputation in the catering world, originating with Palms Shore Club in Brooklyn, providing outstanding food and impeccable service for over 50 years. The venue offers two beautiful rooms to match your vision from nightclub inspired to sophisticated elegance. The venue also includes an awesome game room for cocktail hour!
Radisson Hotel Freehold (Freehold)
50 Gibson Pl, Freehold, NJ 07728
Radisson Hotel Freehold has a variety of venues to meet your needs. Celebrate your Mitzvah in style in the venue's Crystal Ballroom, or reserve the Emerald Ballroom or the Atrium if you have a smaller guest list. The venue's three private salons are ideal for intimate social gatherings. No matter which space you choose, you’ll benefit from amenities such as free Wi-Fi and on-site catering services.
South Gate Manor (Freehold)
260 South St, Freehold, NJ 07728
Redefining the art of special events, the family-owned South Gate Manor is known for its careful attention to the most important details, by featuring one event at a time. Using the finest ingredients of the highest quality, the venue offers innovative delicious cuisine, setting them above and apart from the traditional catering fare.
Exacting attention to detail, legendary service and exquisite cuisine are hallmarks of Brooklake, making it one of the top event venues for Bar and Bat Mitzvahs in NJ. Their elegant and spacious ballroom can be completely transformed to create your dream celebration. It features floor-to-ceiling windows that ensure a stunning view from any corner of the room. They also have a separate room for young adult cocktails and activities. Membership is not required to host an event.
The Hanover Manor (East Hanover)
16 Eagle Rock Ave, East Hanover, NJ 07936
The Hanover Manor has been providing fine catering since 1977 and offers distinguished catering, ample banquet space and gorgeous grounds. They always help create a family-friendly atmosphere that is relaxed and memorable and will thoughtfully design a menu personalized for all to enjoy.
Hyatt Regency Morristown (Morristown)
3 Speedwell Ave, Morristown, NJ 07960
The Hyatt Regency Morristown offers four ballrooms (seating up to 300 guests) outfitted with cutting-edge technology and unique architectural details for a refined ambiance. Allow their professional event planners to accommodate all of your needs, leaving lasting memories for you and your guests.
The Madison Hotel (Morristown)
1 Convent Rd, Morristown, NJ 07960
With over 85 years of experience, The Madison Hotel sets the standard for flawless and unforgettable events. From their magnificent 4,000 square feet Glynallyn ballroom to their stunning Conservatory, The Madison Hotel offers unmatched flexibility and versatility perfect for every Bar/Bar Mitzvah.
The Meadow Wood (Randolph)
461 NJ-10, Randolph, NJ 07869
Family-owned and operated, The Meadow Wood offers graceful décor, magnificent architecture, unsurpassed personal service and state-of-the-art technology that allows your dream Mitzvah to turn into a reality. They offer two beautiful ballrooms and various cocktail room options to accommodate events of every size.
Primavera Regency (Stirling)
1080 Valley Rd, Stirling, NJ 07980
The Primavera Regency offers unlimited possibilities for designing a uniquely personalized and unforgettable experience. Unlike other venues, they only hosts one event at a time. They can accommodate up to 250 guests within their distinctive cream and gold ballroom and include use of their comprehensive audio-visual equipment. They also pride themselves on custom menu development for every event.
Preakness Hills Country Club is a member owned facility dating back to 1926, offering a beautiful setting with picturesque views. From a small and intimate mitzvahs to a grand affair, each member-sponsored event will experience world-class cuisine and exemplary service from their dedicated staff of event experts. The venue's newly renovated clubhouse includes an elegant ballroom that accommodates up to 320 guests as well as several other exquisitely appointed rooms for more intimate gatherings. Additionally, their highly talented culinary team will satisfy on all levels by expertly preparing the latest culinary trends.
SOMERSET COUNTY
Basking Ridge Country Club (Basking Ridge)
85 Madisonville Rd, Basking Ridge, NJ 07920
Located in the hills of Basking Ridge, NJ, Basking Ridge Country Club is a perfect destination for your upcoming Mitzvah celebrations! They are open to the community and offer the perfect blend of suburban tranquility and metropolitan sophistication. Their newly renovated venue is contemporary and elegant, featuring views of the sprawling Somerset Hills, raised hearth fireplaces, crystal chandeliers and wood flooring. Membership is not required to host an event.
Cherry Valley Country Club (Skillman)
125 Country Club Dr, Skillman, NJ 08558
Cherry Valley Country Club features two clubhouses that are warm and inviting with gorgeous golf course views and a variety of event space options including a large contemporary bar, a patio with two large fire pits and a window-lined ballroom that can accommodate up to 125 guests with a large dance floor. Their artistic and masterful culinary team offers an array of delectable cuisines to customize your menu. Membership is not required to host an event.
Royce Brook Golf Club (Hillsborough)
201 Hamilton Rd, Hillsborough Township, NJ 08844
Royce Brook offers the perfect venue for any Bar or Bat mitzvah celebration. Their Highlander Pavilion (seating up to 300 people) offers an air of refreshing elegance in its garden-like setting while providing the highest standard of food and beverages, quality and service at a very affordable price. Royce Brook schedules only one event at a time, allowing their staff to focus all of its attention on your celebration. Membership is not required to host an event.
The Tavern at Ash Brook Golf Course accommodates up to 125 seated and 250 guests cocktail style inside featuring floor-to-ceiling windows, stone columns, and full bar. The room opens to a spectacular patio featuring scenic golf course views and lounge seating. Add in exceptional staff and a mouthwatering menu and you can be sure your child's Bar/Bat Mitzvah will be one your guests won't soon forget. Membership is not required to host an event.
The Gran Centurions (Clark)
440 Madison Hill Rd, Clark, NJ 07066
The Gran Centurions offers beautiful grounds include a charming gazebo and patio area, and three spacious ballrooms that can host between 50 to 350 guests. Their attention to detail and fine cuisine will leave your guests speechless. The venue offers everything from delicious buffets to outstanding sit down dinners making The Gran Centurions one of the most prominent banquet halls in Union County, NJ.
Shackamaxon Country Club (Scotch Plains)
100 Tillinghast Turn, Scotch Plains, NJ 07076
Shackamaxon Country Club offers a gorgeous setting for any mitzvah celebration. Their modular ballroom can accommodates up to 300 guests while their culinary team will customize a menu guaranteed to delight every guest. Membership is not required to host an event.
Temple Beth Ahm Yisrael (Springfield)
60 Temple Dr, Springfield, NJ 07081
Exquisite Affairs Caterers is the exclusive caterer at Temple Beth Ahm Yisrael and has have created flawless kosher and glatt kosher celebrations for families for more than 60 years. They offer extensive menu options designed to create a unique celebration that will satisfy guests of all ages.
If you're unsure where to begin while planning your child's Bar/Bat Mitzvah, Xtreme Event Group can help you every step along the way by providing unbiased feedback and guidance guaranteed to deliver the BEST. PARTY. EVER.
A lot goes into making your child’s mitzvah a huge success. Start proactively preparing for this day with our mitzvah planning toolkit, complete with a realistic budget projector, a customized planning timeline, guidance on how to find the right vendors, venues, and so much more!
How to Host the Perfect Hybrid Mitzvah This Spring
Looking to host a mitzvah with both in-person and online festivities? Here’s how you can host the perfect hybrid mitzvah this spring.
As the pandemic continues to change the event-planning industry, many parents planning bar and bat mitzvahs are deciding on hybrid celebrations to accommodate all their guests. This typically involves a smaller in-person event (often held outside, weather permitting) that is live-streamed for other guests to attend virtually.
As a premier mitzvah entertainment company, we’ve worked with clients all over the country (and the world) to plan virtual and hybrid celebrations for this important family milestone, even during COVID-19. If you’re considering a hybrid mitzvah celebration for your child this spring, here’s what you need to know about planning and executing the best party ever — no matter where your guests are located!
Image credit: Lisa Klein
What is a hybrid mitzvah?
A hybrid mitzvah combines an in-person celebration with an online gathering, accommodating both on-site and remote attendees. In addition to all the elements of a traditional mitzvah event, a hybrid event can also offer interactive virtual activities like real-time curated music playlists, photo booths, and video messages.
Since the start of the pandemic, Xtreme Event Group has been offering virtual mitzvahs that are fully online, allowing families and friends all over the world to safely celebrate their loved one. As smaller in-person social gatherings become safer, unique hybrid mitzvah experiences have been a go-to for families that want to engage both live and virtual guests simultaneously.
To achieve this, we work with a wide network of national A/V vendors that can facilitate an on-site technical experience while we operate the fun, interactive online elements. With this format, we are able to seamlessly integrate in-person entertainment with virtual fun for all your mitzvah guests.
Tips for hosting a virtual mitzvah
If you’ve decided to host a mitzvah with both on-site and virtual components, here are some tips to ensure the day goes smoothly and all your guests have a great time.
1. Test equipment/video before the event.
Taking the time to test any computers, audio/video components, or livestreaming equipment can help you work out any bugs before the big day. Xtreme and our A/V partners provide our clients with a dedicated day-of tech support team and recommendations, as well as a thorough rehearsal prior to the event to make sure everything is working properly.
2. Incorporate traditional mitzvah events.
Mitzvah traditions, such as speeches and the candle-lighting ceremony, can easily be translated into a hybrid model. With livestreaming and Zoom capabilities (plus a bit of rehearsal and planning beforehand), your guests can participate in the traditional mitzvah events regardless of their physical location.
Image credit: Jen Davis Photography
3. Include interactive entertainment.
Incorporating interactive entertainment ensures that both your in-person and virtual guests can enjoy the festivities equally. Curated music playlists sent to your guests, virtual photo booths and video messages, and interactive games and performances can be integrated for an unforgettable experience.
4. Work with experienced mitzvah vendors.
From contacting vendors, to setting up the tech, to ensuring guests are engaged regardless of location, planning a hybrid mitzvah can feel overwhelming. A team of trusted mitzvah vendors can help with planning, coordinating, and executing your vision for the day.
When you work with Xtreme Event Group, we’ll facilitate every step of the process, allowing you and your family to enjoy an amazing mitzvah without the stress of planning. We provide all the tools you need for a highly-engaging virtual celebration that can be held anywhere, as well as recommend local companies to help with the in-person celebration.
Choosing the right team for your mitzvah celebration will ensure a seamless and unforgettable experience for your child and their guests. For more information about our hybrid and virtual mitzvah services, contact us to schedule your consultation call today.
Why Your Child's Bar/Bat Mitzvah Theme Matters
Your child’s mitzvah is a big day, and it’s important to plan a celebration that reflects who they are. Here’s why a bar or bat mitzvah theme matters and how to choose the right one.
Whether you're planning an in-person, virtual, or hybrid celebration for your child's bar or bat mitzvah, it's important to choose a theme that reflects who your child is. This day celebrates your child and their journey toward maturity and adulthood, and choosing the right mitzvah theme is an important part of that process.
Image credit: Jen Davis Photography
Why your child's mitzvah theme matters
A bar or bat mitzvah is a time to acknowledge all the effort your child has put into learning about their faith and to celebrate the person they're growing into. They deserve a party that lets them express their individuality to their family and friends while providing a truly memorable experience for all who attend.
Once a mitzvah theme is chosen, it sets the tone and aesthetic for everything else about that day. Your child’s theme can influence details like the entertainment and activities, how you decorate the venue, what the cake looks like, and what you give out as favors. A unique and well-executed theme will really stand out, and your family and friends will talk about it for years to come.
Remember, the more excited your child is about their mitzvah theme, the more involved they’ll likely want to be in the planning, which makes it easier for everyone else involved.
At Carson’s basketball-inspired bar mitzvah, our staff dressed in striped referee shirts to showcase the theme.
How to choose a bar/bat mitzvah theme idea
A theme can stem from any part of your child's imagination. If they can articulate it, there's some way to make it tangible and real at their celebration. The more specific you can be, the more personalized and special the theme will ultimately be.
The first step in determining your child's theme is to sit down and talk to them about it. Don't just assume what theme they'll choose based on their interests. You never know what they have in mind or how their hobbies and interests are changing.
When Xtreme Event Group helps clients plan the perfect mitzvah for their child, we ask them to share their child’s passions, interests, and hobbies as a way to identify a possible theme. Here are some types of ideas that usually start flowing from those conversations, as well as some ways to individualize them.
Entertainment
TV or film series (Marvel, Star Wars, Harry Potter)
Your child’s favorite actors and actresses
Broadway musicals
Sports
A specific sport or league (NBA, NFL)
Teams from one area or location (New York, Philadelphia, Detroit)
Music
Your child’s favorite artist
Your child’s favorite genre
Locations
Your child’s favorite city
A place they’d like to visit
“Around the World”/travel theme
Art and Culture
Fashion or designer brands
Art museum pieces
Other mitzvah theme ideas
Use your child or family’s name as word play
Your child’s extracurricular interests
Decades
Candy/sweets
Colors
Sammy’s travel-themed mitzvah cake
As we work with clients to determine a bar or bat mitzvah theme for their child, we’ll ask questions to get a better idea of what they like and what they'd like to see. To help, your child may wish to curate images that inspire them on Instagram or Pinterest, so we can get an idea for the aesthetic.
No matter what theme you ultimately choose for your child’s mitzvah celebration, make sure they're happy with it so you can go all-in on an unforgettable celebration!
Need help planning your child’s themed virtual or in-person mitzvah? Get in touch with the entertainment experts at Xtreme Event Group today!
8 Essential Vendors to Help You Plan the Perfect Mitzvah
If you’re starting to plan your child’s bar or bat mitzvah, here are the essential mitzvah vendors you need to look into.
When you're planning a bar or bat mitzvah, you'll work with multiple vendors to ensure your child's celebration goes off without a hitch.
Here are eight types of mitzvah vendors you'll want to research as you begin the planning process, when to book, and what to look for in each.
Image credit: Jen Davis
Mitzvah vendors you'll need to plan your celebration
Venue
Before planning any other aspect of your child’s bar and bat mitzvah celebration, you'll need to know where you're having it. Research local venues such as banquet halls or hotel ballrooms if your mitzvah will be a more traditional affair. If the mitzvah has a specific theme, look for venues that could enhance it. For instance, you can host a sports-themed party in a premium gym or have your party in an art gallery for more creative themes.
When to book: As soon as you decide on a date / 12-24 months before the event
Entertainment
A world-class entertainment team can help bring energy and excitement to any bat or bar mitzvah. Their staff of DJs, party motivators, and emcees can liven up the dance floor or play games that get everyone involved. A great entertainment team means there’s never a dull moment at your child’s mitzvah.
When to book: At least 10-18 months before the event
Caterer
Many venues include catering options within their packages. However, if they don’t or if you want to use a specialized Kosher vendor, you can look into alternative options. Talk with your child about the type of food they want at their party and assess the guest list to choose meals that will please everyone. You should also ensure that the caterer you choose can accommodate any dietary restrictions or food allergies you or your guests may have.
When to book: 10-12 months before the event
Photography and videography
Such an exciting and special day in your child’s life should be captured professionally. Hire a photographer to ensure that every moment gets remembered. You can also hire videographers to record the event and edit the footage into a special cinematic keepsake video your child can enjoy for years to come.
When to book: 10-12 months before the event
Party planner or event planner
Much like any special celebration, you want to enjoy your child’s day and not worry about time management and curating all the details. A bat and bar mitzvah party event planner can provide all of the décor and coordinate with all your vendors, making sure no details are forgotten. On the day of the event, they can work with the vendors to make sure everything is set up and prepared, as well as move the event along so nothing is rushed or forgotten.
When to book: 10-12 months before the event
Photo booth
What better way to help your child and their friends document their bat or bar mitzvah memories than by renting a photo booth? Kids (and adults!) love capturing fun photos together, especially when there are props involved. The print-outs from your photo booth can double as an additional party favor with your child’s name, party date, and logo, too.
When to book: 6-10 months before the event
Stationery and invitations
Even in the digital age, nothing compares to a beautiful and elegant paper invitation. Your invitation suite serves as the “first impression” of your child’s bar or bat mitzvah, and it’s a great opportunity to showcase the theme and get guests excited. Choose a stationery company that allows for complete customization of your invitation, from the colors and fonts to the type of paper and included inserts.
When to book: 6-8 months before the event
Party favors and Swag
Every great party leaves their guests with a little reminder of the fun time they had. Countless companies can create specialized SWAG items like t-shirts, rally towels, and more with your child’s name, date of their bat or bar mitzvah, and a custom logo to match the branding and color schemes for your child’s celebration. Favors can be handed out on the dance floor by your entertainment team for a fun and interactive experience.
When to book: 3-5 months before the event
What to look for in a mitzvah company
Here are some key components to help you select which bat and bar mitzvah vendors to work with.
Investment. As with most things in life, you get what you pay for when you’re planning a mitzvah celebration—and as a parent, you want the very best for your child’s special day. Price and quality are often closely correlated, so you don’t want to skimp on the vendors that matter most. For your child’s mitzvah venue, entertainment team, and media team, make sure you choose a company that offers premium services and inspire confidence that they’ll make your event truly unforgettable.
Quality. All of your vendors should offer high-quality service and performance. Look at online reviews if available (and they should be!), interview your prospective mitzvah vendors, and ask if they can connect you with past clients for a clear picture of the experience you’ll have with them.
Referrals. When you're starting this process, you should first go to people who have planned similar events. Maybe your child raved about the DJ at their friend’s mitzvah, or a fellow parent was impressed with the photographer at their child’s celebration. Talk to friends and family who have hosted a mitzvah recently to see who they recommend.
If you're looking to host an in-person or virtual bar or bat mitzvah, contact Xtreme Event Group today. We’ll help you plan a one-of-a-kind event that you and your family will never forget.
